Download a PDF copy of our portfolio

We have worked on 164 SharePoint and Microsoft 365 intranet projects over the past 14 years.

We have audited, cleaned and categorised tens of thousands of documents. We have converted endless Excel documents to lists, and automated dozens more business processes.

We have worked with one-man bands to companies of 50 000 staff members and everything in between.

We know how it starts and how it ends. We can get your intranet and automations up and running in record time. We build intranets from scratch, as well as extend or overhaul stagnant intranets.

Our superpowers are Microsoft 365 and SharePoint strategy, governance, architecture, change management, document management, data management, content migration, Power Automate and Power Apps. We are an award-winning, highly experienced partnership of veterans responsible for putting South Africa on the global SharePoint community map.

164 Clients

15 Years In Biz

13 Countries

22 Accolades

31 Years' Exp

711 Blogs

23 Conferences

1 Book

This is a small sample of our work:

Eduvos

Goal : Consolidate and Rebuild 2 Failed Intranets

Number of Users : 1000

Version : Microsoft 365 SharePoint Online

Implementation :

A large privately owned university with 12 campuses across South Africa. They had approximately 150 000 documents in 2 old intranets with a lot of duplication. Defined a new architecture that could scale across 11 departments, internal and external facing intranets. CEO sent personal thank you emails for our work. New home page launched in one week, full blown new intranet launched in 2 months.

Timeframe :

Phase 1 commenced October 2023, phase 2 commenced January 2024

Finlar Fine Foods

Goal : Automated Integrated Management System (IMS)

Number of Users : 200

Version : Microsoft 365 SharePoint Online

Implementation :

A food services business that was struggling to control hundreds of policies, procedures, work instructions, registers and certificates. Built a fully automated IMS to review existing control documents, create news ones, and archive old ones.

Timeframe :

Commenced June 2023 – going live January 2024

Anchor Capital

Goal : Build an intranet from scratch

Number of Users : 400

Version : Microsoft 365 SharePoint Online

Implementation :

A financial investment firm across 3 countries and 32 entities in the group. We designed an architecture to scale across many companies and countries. We have commenced with structuring the UK intranet and about to continue with the South Africa Group Intranet.

Timeframe :

Commenced July 2023, development in progress January 2024

Minet Group

Goal : Build an intranet from scratch

Number of Users : 1000

Version : Microsoft 365 SharePoint Online

Implementation :

An insurance company with offices in 10 countries around Africa. Designed an intranet to cater for group as well as regional intranets. New intranet launched in 4 months; achieved 100% adoption within 6 months of launch.

Timeframe :

Commenced July 2023, ongoing support and maintenance

Interwaste Holdings

Goal : Build an Intranet from Scratch

Number of Users : 1500

Version : Office 365 SharePoint Online

Implementation :

23 companies in the group across 2 countries and a holding company in France. We rolled out their first real intranet within 4 months, after 2 previous failed attempts by other vendors. The platform contains hundreds of news articles across 12 areas and an integrated Management System that caters for 8 of the companies in the group. We are busy automating the IMS to syndicate documents to all 8 companies. We centralized
the staff database to clean up the data across 3 platforms and consolidated policies into a Policy Centre with single point of truth, permissions restricted access for all staff for the first time.

Timeframe :

Commenced April 2021, ongoing support and maintenance

The Aurum Institute

Goal : Get SharePoint Properly Adopted and Managed in the Business

Number of Users : 3500

Version : Office 365 SharePoint Online

Implementation :

Define and implement full SharePoint Online strategy and governance; design various hub sites and associated sites; merge 2 on-premise implementations with SharePoint Online, migrate content from file shares and on-premise environments.

First proper adoption by the business taking place within a year after 8 years of failure.

Board portals removed from OneDrive and scaled out to 5 countries in the group. Policies and procedures removed from HTML system and proper document management applied in SharePoint. Various departmental portals created from IT, HR, Data Management, Training, etc.

Contracts Management and HR systems built using Power Platform.

Timeframe :

Commenced May 2018, coming up to 6 years with them, active support, maintenance and projects

Enza Construction

Goal : Get SharePoint Properly Adopted and Managed in the Business

Number of Users : 3500

Version : Office 365 SharePoint Online

Implementation :

Define and implement full SharePoint Online strategy and governance; design various hub sites and associated sites; merge 2 on-premise implementations with SharePoint Online, migrate content from file shares and on-premise environments.

First proper adoption by the business taking place within a year after 8 years of failure.

Board portals removed from OneDrive and scaled out to 5 countries in the group. Policies and procedures removed from HTML system and proper document management applied in SharePoint. Various departmental portals created from IT, HR, Data Management, Training, etc.

Contracts Management and HR systems built using Power Platform.

Timeframe :

Commenced May 2018, coming up to 6 years with them, active support, maintenance and projects

Zenex Foundation

Goal : Build intranet from scratch

Number of Users : 15

Version : Office 365 SharePoint Online

Implementation :

Restructure 3 shared drives into consolidated information sharing portals.

Automate IT Helpdesk, Facilities Helpdesk, Branding and Collateral, Travel and Expense
Claims systems.

Confidential Board and Trustee Portals with 20 years of duplicated cleaned up data
migrated.

Timeframe :

Commenced April 2019, almost 5 years with them, ongoing support and maintenance

InsideData

Goal : Restructure existing 5-year old intranet

Number of Users : 300

Version : Office 365 SharePoint Online

Implementation :

Re-organise hundreds of subsites from a migrated SharePoint 2010 on-premise environment and scale out using correct architecture and adoption strategies.

Intranet re-launched, strategy and governance component and full adoption strategy commenced, company resources made available for the project.

Alignment to ISO 9001:2015 and ISO27001 certification.

Timeframe :

Commenced January 2019, adhoc support when needed

Board of Healthcare Funders

Goal : Launch first intranet in their 25-year history

Number of Users : 70

Version : Office 365 SharePoint Online

Implementation :

Full intranet deployment including business process automation on IT and Facilities Helpdesks, Stationery System, Board Portals, Onboard and Exit Processes.

Successfully launched – just under 17000 hits in 3 months.

Timeframe :

Commenced November 2016, 7-year + engagement, ongoing improvements, support
and maintenance

Astute Electronics (UK)

Goal : Redesign an Innovation Platform

Number of Users : 300

Version : Office 365 SharePoint Online

Implementation :

PowerApps and advanced Flow solution to innovation ideas through various approval stages.

Timeframe :

3-Month engagement, completed in September 2019

Andile Solutions

Goal : Redesign and extended existing intranet

Number of Users : 7 full-time, approx. 20 part-time

Version : Office 365 SharePoint Online

Implementation :

Create new site collections, restructure subfolder hierarchy into different libraries.

Document management solution.

Activate all modern features and implement mega menu.

Timeframe :

Completed in November 2019, short-term engagement

Nando's South Africa

Goal : Implement Nando’s South Africa’s first intranet in their 30-year history

Number of Users : 7000

Version : On-Premise SharePoint 2013 Enterprise

Implementation :

Very large project engaging with client and 7 other vendors on various intranet rollout requirements. Two custom development solutions as well as custom branding. Various complex workflow solutions including an Innovation System call Hot Ideas, and an SOP’s management system. Maintenance of Servers. Intranet successfully implemented and currently in use. Master casa data issues identified and resolved. Over 1 million hits on the site since launch to date.

Timeframe :

3-year engagement, completed May 2017

Massmart

Goal : Redesign and rebuild Massmart intranet as part of our Mentorship Program

Number of Users : 40 000

Version : SharePoint 2016 Enterprise On-Premise

Implementation :

Commenced with Massmart Audit Services. 100% out of box configuration. Consolidated group-wide audits, 8 spreadsheets into 1 custom list to drastically reduce reporting time by 2 weeks. Automated Travel Expense Claim System. Successfully implemented and in use.

Timeframe :

6-month engagement, completed July 2017

Glencore Operations South Africa

Goal : Manage servers, redesign home page, streamline content

Number of Users : 900

Version : SharePoint 2010 Enterprise On Premise

Implementation :

Technical system audit with proposed solutions on existing intranet. Nintex workflow solutions. VAT quizzes. Maintenance of servers. Migration of content. Migration to SharePoint 2013.

Timeframe :

3-Year engagement, completed June 2017

Cricket South Africa

Goal : Rebuild intranet home page and restructure navigation

Number of Users : 500

Version : Office 365

Implementation :

Full system audit and recommendations. Redesign and troubleshoot current branding. 
Implement 20-year anniversary branding requirements. Redesign architecture and navigation to improve usability.

Timeframe :

6-month engagement, completed May 2017

Nedbank

Goal : Implement Corporate site collection, implement SharePoint Governance and user
adoption training for the company, roll out SharePoint to the company

Number of Users : 32 000

Version : SharePoint 2010 Enterprise and now Office 365

Implementation :

Assisted with migration from MOSS 2007. Establish governance forum and user group in one department that became the de facto standard across the group. Assisted some departments in planning migration to Office 365. Various group and one-on-one training initiatives over the years.

Timeframe :

10- year engagement from 2009 to 2019

FirstRand Bank

Goal : Implement IT Department site collection, implement SharePoint Governance and
user adoption training for the company

Number of Users : 1000

Version : SharePoint 2010 Enterprise

Implementation :

Design and maintain SharePoint evangelism site and other departmental sites.
Extensive end user training. Maintenance of servers.

Timeframe :

18-month engagement, completed December 2012

Contact

Veronique Palmer – Strategy, Governance, Architecture, Adoption, Document Management

Michelle Barker – Power Automation, Power Forms, Business Intelligence, Lists, Training

Number : +27 11 966 8060

Email : veronique@letscollaborate.co.za

Email : michelle@letscollaborate.co.za

Website : www.letscollaborate.co.za

Blog : www.veroniquepalmer.com

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